Creating Your Resume Database

While you will not include all of the information you generate through the completion of the following worksheets you'll be creating, try to be as thorough as possible, in order to have a rich database from which to write each section of your resume.

Our general rule is to go for volume - generate as much detailed information on yourself as possible. Condense it later when you are writing and editing each resume section.

Employment Experience

Employment experience is a crucial part of your resume. To best develop this section, make an Employment Experience Worksheet for each of the jobs you have had. Include the following information on each job:

  • Name of employer
  • Address
  • Inclusive employment dates
  • Type of organization
  • Size of organization / approximate number of employees
  • Approximate annual budget or annual sales volume
  • Position you held
  • Your earnings per month and year (not to appear on your resume!)
  • Your responsibilities and/or duties
  • Your achievements or significant contributions
  • Your demonstrated skills and abilities
  • Your reason(s) for leaving

Educational Data

Each worksheet should include the following about each of the institutions you have attended or graduated from:

  • Name of institution
  • Address
  • Inclusive dates you attended (month and year)
  • Degree or years completed
  • Major(s) and minor(s)
  • Education highlights
  • Student activities you participated in
  • Demonstrated abilities and skills
  • Significant contributions or achievements
  • Special training courses you took
  • Your GPA (include the school's GPA scale)

Community/Civic/Volunteer Experience

Each worksheet here should include the following:

  • Name and address of organization/group
  • Inclusive dates when you participated (month and year)
  • Offices you held/nature of your involvement
  • Your significant contributions, achievements, or projects
  • Your demonstrated skills and abilities

Additional Information You Might Include on Your Resume

  • Your professional memberships and status: (list on same worksheet)
  • Licenses, certifications, or security clearance (list on same worksheet)
  • Expected salary range (do not include on your resume!)
  • Acceptable amount of on-the-job travel (days per month)
  • Geographical areas of acceptable relocation
  • Date of availability
  • Contacting your present employer:
    • Is s/he aware of your prospective job/career change?
    • May s/he be contact at this time?
  • References (List four: include name, address, phone number - not to appear on your resume!)
  • Foreign languages and degree of fluency
  • Interests and activities (hobbies, avocations, pursuits; circle those that support your objective)
  • Foreign travel (each country/purpose/dates)
  • Special awards or recognition
  • Special abilities, skills, talents, or accomplishments (see immediately below)

Detail your Achievements

An achievement is anything you enjoyed doing, believe you did well, and gave you a sense of satisfaction, pride, or accomplishment in doing. List each achievement on a separate worksheet and include the following about each one:

  • Achievement (brief description)
  • How you initially became involved
  • What you did
  • How you did it
  • What was especially enjoyable about doing it

SOURCE: Adapted from Carl S. Savino, Major, USAR (Ret.), and Ronald L. Krannich, Ph.D., Military-to-Civilian Resumes and Letters (Impact Publications, 2007), pages 237-243. All rights reserved.